1	RDA: Resource Description and Access Matthew Beacom New York Technical Services Librarians May 20, 2005 Based on work by Dr. Barbara Tillett 2005
2	As Rosanne Rosannadanna said, “Never mind.” Before April 2005 JSC meeting “These Old Rules: Rebuilding AACR for the 21st Century” After April 2005 JSC meeting Resource Description and Access (RDA) Draft of AACR3 Part 1 -> Feedback -> a course correction -> RDA
3	Outline of this talk The feedback and the review process Draft of Part 1, responses, course correction A new content standard for resource description and access: RDA Adjustments to the process for draft, review, and production
4	Review of AACR3 Part I Draft Structure and organization rework Closer connection to FRBR General instructions as well as supplementary and special instructions applying to specific types of content, media, or mode of issuance will be grouped together under the relevant element of the description.
5	Review of AACR3 Part I Draft Focus for the description / Sources of information - make this clearer LC proposal and Editor follow-up document Generalization – response generally positive, some reservations GMDs – agree change needed, no agreed on direction proposed Working Group on type/form of content and type/form of carrier
6	Review of AACR3 Part I Draft Unpublished form – too book-centric LC rule revision for archival/mss. needs Self-describing and not self-describing Successively issued parts & integrating - avoid separate chapters Editor will place following general rule with clear scope Not use Area 3 “numbering” for multipart monographs (return to use for serials only)
7	Review of AACR3 Part I Draft Technical description - general rules separated from specific rules for each type of content/carrier – criticism about the arrangement Editor will combine with clear scope for each Separate type/form of content and type/form of carrier from extent for more flexibility Simplification – didn’t go far enough LC proposal (example) for publication area
8	Review of AACR3 Part I Draft Responding to comments JSC to review “Discussion guide” (compilation of comments) Where consensus – Editor will incorporate into next draft Where no consensus – JSC will work on proposals
9	Review of AACR3 Part I Draft --process evaluation Process was difficult for all Access to draft problematic for many Time for review too short for all Compiling comments crushing Outreach (beyond JSC constituent groups) limited “Back channels” used to reach JSC Using criticism well is challenging
10	Review of AACR3 Part I Draft – process evaluation Process was successful CC:DA alone produced voluminous and critical (insightful, thoughtful, etc.) comment Editorial team--CoP, JSC, and editor—used feedback boldly and creatively to make significant course correction Editorial team revising content Editorial team revising process Thank you to everyone who participated! Please, stay engaged in the process.
11	RDA is A new content standard for resource description and access designed for the digital environment Web-based product (also in print, loose-leaf) Description and access of all digital resources (and analog) Resulting records usable in the digital environment (Internet, Web OPACs, etc.)
12	RDA is A multinational content standard for providing bibliographic description and access Developed for use in English language communities; it can also be used in other language communities Independent of the format (e.g. MARC21) used to communicate information
13	Purpose of RDA Enable users of library catalogs, etc. to find and use resources appropriate to their information needs Support FRBR user tasks Find, identify, select, obtain Extend beyond FRBR user tasks Use resources Manage collections
14	Vision for RDA Easy to use and interpret Operates in an online, Web-based environment Applies to all types of media: analog and digital Compatible with other standards for resource description and retrieval Useful and used beyond the library community Useful and used worldwide (but derived from English language conventions and customs) Principle-based
15	RDA structure (Proposed) General introduction Part I - Description Part II - Relationships Part III – Authority control Appendices ISBD display, OPAC display, other displays Abbreviations, capitalization, numbers Glossary
16	General Introduction (Proposed) Purpose and scope of the code Underlying objectives and principles Related standards and guidelines Keep brief but possibly with links to full text of the relevant principles and concept documents
17	RDA – Part I (Proposed) Introduction Data elements/attributes for description of resources Purpose and scope (FRBR user tasks) Source for the attribute How to record the attribute Attribute as access point Controlled Uncontrolled
18	RDA - Part I (Proposed) Types of Content Text Music Cartographic Resources Graphics Three-dimensional Resources Sound Moving Images Data, Software, and Interactive Content
19	RDA - Part I (Proposed) Type and form of carrier Print and graphic media Micrographic media Tactile media Three-dimensional media Audio media Projected graphic, film, video media Digital media
20	RDA – Part 1 (Proposed) What it might look like: Outline for Part I Introduction Chapter 0. General Instructions Chapter 1. Identification of the resource Chapter 2. Technical description Chapter 3. Content description Chapter 4. Related resources Chapter 5. Sourcing information Chapter 6. Item specific information Appendix A: Presentation of descriptive data
21	RDA – Part 1 (Proposed) What it might look like Chapter 1. Identification of the resource 1.0 Purpose, scope, etc. 1.1 Title 1.2 Statement of responsibility 1.3 Edition 1.4 Numbering 1.5 Place of publication, distribution, etc. 1. etc.
22	RDA – Part 1 (Proposed) What it might look like 1.1 Title 1.1.0 Basic instructions for recording titles 1.1.1 Title proper 1.1.2 Parallel title … 1.1.7 Notes pertaining to title
23	RDA – Part 1 (Proposed) What it might look like 1.1.1 Title proper 1.1.1.1 Definition 1.1.1.2 Sources of information Choosing the title proper 1.1.1.3 Titles in two or more languages … … Recording the title proper 1.1.1.9 Basic instructions for recording the … … Change in the title
24	RDA – Part II (Proposed) Relationships Works Expressions Manifestations Items Persons Corporate bodies Families Citations Works Expressions Manifestations Items Simplify choice of primary access point for citations of works
25	RDA – Part II (Proposed) Review AACR2 Ch. 21 special rules Musical Art Legal Religious Academic JSC proposals to eliminate, simplify, etc.
26	Work/Expression Records Classics of literature vs. scientific studies Examples in the OCLC database Stephen King 102 works, 231 manifestations Shakespeare’s Hamlet 1 work, 2696 manifestations Rowling, J.K. (Harry Potter stories) 28 works, 300 manifestations
27	RDA Part III (Proposed) Authority control
28	Appendices (Proposed) ISBD and other display standards Abbreviations Capitalization Numbers Glossary Possibly hypertext links from text to glossary terms
29	RDA Timeline (Proposed) July 2005: Prospectus distributed (an outline overview of RDA) Oct. 2005-April 2006: Completion of draft of Part I, and constituency & stakeholder review May-Sept. 2006: Completion of draft of Part II, and constituency & stakeholder review Oct. 2006-Apr. 2007: Completion of draft of Part III, and constituency & stakeholder review May-Sept. 2007: Completion of General Introduction, Appendices, and Glossary 2008: Publication (July 2008)
30	Adjusting the review process Access to drafts remains limited Constituent group review continues Reaching out to stakeholders, etc. Vendors, ILMS, etc. Other metadata groups, DCMI, VRA, etc. Library administrators, PCC, Big Heads, etc. Other rule makers, RAK, IFLA, etc. JSC Outreach Group: how to use it?
31	Next JSC meeting October 10-13, 2005 in London, England Build on Prospectus & responses to it Work on draft of RDA part 1
32	JSC Public Web Site http://www.collectionscanada.ca/jsc/index.html
33	Summary
34	Thank you! Questions?